OpenBlue Employee Training Hub

1. Open Map View and sign in.
2. On the bottom toolbar, click 'Locations'.
3. You will see a list of buildings and floors. Select the location where you want to book.
4. You may be prompted to Set Default Map - it is recommended to set your default to the location you work most often.
5. Set the time and date for the reservation.
6. Look at the map to identify available spaces
• A green plus means the space is available.
• A blue dot or flag means the space is already scheduled.
7. Select the space you want to book.
8. Detailed information about the space will be shown on the right. Click the green 'Book' button.
9. You may change the booking title or keep it as the default. Click the green 'Book' button again.

1. Open Map View and sign in.
2. Just above the toolbar, click on the date. A calendar view of the selected month will appear.
3. Hold down the CTRL key and click the dates you want included. Selected dates turn blue.
4. Click on the time and set the duration for your recurring meetings.
5. Expand the toolbar with the small ^ button on the right side.
6. Scroll through the list of available desks shown in green. When one is selected, its location will be highlighted on the floor plan.
7. You may also select a room directly on the floor plan.
• A green plus means the space is available.
• A blue dot or flag means the space is already scheduled.
8. Detailed information about the space will be shown on the right. Click the green 'Book' button.
9. You may change the booking title or keep it as the default. Click the green 'Book' button again.

1. Open Map View and sign in.
2. Select 'Bookings' from the toolbar at the bottom.
3. Expand the toolbar with the small ^ button on the right side.
4. Select the booking you want to check in for.
5. Click the green 'Check In' button.
6. Key Reminders
• You can check in starting at midnight on the day of your reservation. You must check in within the first hour of the reservation start time.
• If you do not check in, your reservation will be released.
• Each reservation can last up to 10 hours.

1. Open the reservation confirmation message sent to your email.
2. Click the blue check in link.
3. On the webpage the reservation will be listed under the 'My Reservations' section.
4. Open the reservation details by clicking your name.
5. Check the box next to 'Check In' and click Save at the top.
6. If you want to double check that you are checked in, click the link again.
• You will see your check in time next to the greyed out check box.
7. Key Reminders
• You can check in starting at midnight on the day of your reservation. You must check in within the first hour of the reservation start time.
• If you do not check in, your reservation will be released.
• Each reservation can last up to 10 hours.

1. Open the App Store (iOS) or Google Play Store (Android).​
2. Search for “FMS:Now”.

3. Tap “Get” (iOS) or “Install” (Android) to download the app.
4. Once installed, open the app.
5. Enter the Account API URL:
• https://uw.resourcescheduler.net/rsmcp
• A green check will appear when you’ve entered the URL accurately.​

6. Click the "Login" button and log in using your UW NetID credentials. ​
7. If prompted, you do not need to allow "full access" to your calendar.
• This refers to your personal calendar.
8. You can begin to use the mobile application.

1. Launch FMS:Now! on your mobile device.
2. Scroll down to the section labeled Floor Plan.
3. Tap the map to explore available floor plans and choose the appropriate floor.
4. Set Your Reservation Time
1. Choose the date you plan to be in the office.
2. Set your start and end times for the reservation.
5. Look for a desk or room marked with a green plus icon (this indicates availability).
6. Book the Resource
1. Tap the resource to view its details.
2. Confirm the reservation information.
3. Tap Book to finalize your reservation.

1. Launch FMS:Now! on your mobile device.
2. Find your reservation under 'My Reservations'.
3. Click the blue 'Check In' button.
4. This will lead to another page with 'Please Check In' at the top. Click the blue 'Check In' button again.
5. Your Check In is confirmed with a green banner along the top of the page and the text 'You have checked in'.
6. Key Reminders
• You can check in starting at midnight on the day of your reservation. You must check in within the first hour of the reservation start time.
• If you do not check in, your reservation will be released.
• Each reservation can last up to 10 hours.

1. Download the manifest file.
2. Open the Add-Ins section of Outlook for web (https://aka.ms/olksideload).

• Note: the add-in popup may take a minute to load.
3. In the popup select My add-ins from the side menu and scroll down until the “Add a custom add-in” dropdown is visible. Open the dropdown and select “Add from File…”

4. In the file explorer popup window find and open the manifest file you downloaded in Step 1.

5. Back in add a custom add-in popup select Install.

6. Once loaded, the Find a Room plugin will appear in the “New Appointment” window in Outlook for desktop and web. It is not available on Outlook mobile.

• Note: It can take up to an hour for the add-in to appear in Outlook.

1. Open your Outlook Calendar.
2. Click 'New Event'.
3. On the toolbar, click the 'Find A Room' plugin.
4. Set the date and time on the Outlook Event.
5. Choose your location.
1. For the first option, select 'UW Seattle'
2. For the second option, navigate to the building, floor, and room type you need. 'Workspaces' refers to desks.
6. Set the capacity (it is required even for individual desks).
7. Click the blue 'View [Building Name] [Floor Number]' button.
8. A popup window will appear with the floor plan you selected. The symbols on top of each reservable space display availability.
1. You can adjust the reservation time in the upper right hand corner.
2. A green plus means the desk is available.
3. A blue flag means a desk is already scheduled.
9. Click on a desk with a green plus to view details
10. Confirm the number of attendees.
11. Click Reserve.
12. Add a title to the Outlook Event and save it.
• Mark your availability as free so your desk time won't show as busy on your calendar.

1. Open your Outlook Calendar.
2. Click 'New Event'.
3. On the toolbar, click the 'Find A Room' plugin.
4. Set the date and time on the Outlook Event.
5. Choose your location.
1. For the first option, select 'UW Seattle'
2. For the second option, navigate to the building, floor, and room type you need. 'Workspaces' refers to desks.
6. Set the capacity (it is required even for individual desks).
7. Click the blue 'Search' button.
8. A list of available spaces will appear. Use the 'i' information button to see detailed info for each space.
9. Close the 'i' information pop up and click on the title of the space you want to reserve.
10. Set the number of attendees.
11. Click Reserve.
12. Add a title to the Outlook Event and save it.
• Mark your availability as free so your desk time won't show as busy on your calendar.

1. Open your Outlook Calendar.
2. Click 'New Event'.
3. On the toolbar, click the 'Find A Room' plugin.
4. Set the date and time on the Outlook Event.
5. Click the 'Advanced Scheduling' button.
6. Choose your location.
1. For the first option, select 'UW Seattle'
2. For the second option, navigate to the building, floor, and room type you need. 'Workspaces' refers to desks.
3. Set the capacity (it is required even for individual desks).
7. Click the blue 'Search' button.
8. A list of available spaces will appear. Use the 'i' information button to see detailed info for each space.
9. Click the check box for the space you want to reserve, then 'Reserve (1)' near the top of the screen.
10. Set the number of attendees and click 'Reserve'
11. Add a title to the Outlook Event and save it.
• Mark your availability as free so your desk time won't show as busy on your calendar.

1. Open the reservation confirmation message sent to your email.
2. Click the blue check in link.
3. On the webpage the reservation will be listed under the 'My Reservations' section.
4. Open the reservation details by clicking your name.
5. Check the box next to 'Check In' and click Save at the top.
6. If you want to double check that you are checked in, click the link again.
• You will see your check in time next to the greyed out check box.
7. Key Reminders
• You can check in starting at midnight on the day of your reservation. You must check in within the first hour of the reservation start time.
• If you do not check in, your reservation will be released.
• Each reservation can last up to 10 hours.

1. Open your Outlook Calendar.
2. Click on your space reservation event.
3. Find the blue 'FMS:Employee' link in the event description.
4. Hold down the CTRL key on your keyboard and click the link.
5. Under 'My Reservations' find the reservation you need to check in for and open it by clicking your name.
6. Check the box labeled 'Check In' and click Save in the upper right.
7. If you want to double check that you are checked in, click the link again.
• You will see your check in time next to the greyed out check box.
8. Key Reminders
• You can check in starting at mightnight on the day of your reservation. You must check in within the first hour of the reservation start time.
• If you do not check in, your reservation will be released.
• Each reservation can last up to 10 hours.

For detailed, step-by-step instructions with helpful screenshots, refer to the Beginner’s Guide: